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	<title>Process optimisation Archive - 3kubik GmbH</title>
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		<title>New Work</title>
		<link>https://3kubik.com/en/new-work/</link>
		
		<dc:creator><![CDATA[Jessieca Yeboah]]></dc:creator>
		<pubDate>Wed, 24 Sep 2025 08:52:23 +0000</pubDate>
				<category><![CDATA[Analogue workplace]]></category>
		<category><![CDATA[Case Study]]></category>
		<category><![CDATA[Communication]]></category>
		<category><![CDATA[Culture & Strategy]]></category>
		<category><![CDATA[Digital Workplace]]></category>
		<category><![CDATA[Digitale Transformation]]></category>
		<category><![CDATA[Knowledge management]]></category>
		<category><![CDATA[Latest]]></category>
		<category><![CDATA[New Work & Space Design]]></category>
		<category><![CDATA[News]]></category>
		<category><![CDATA[Our Company]]></category>
		<category><![CDATA[Process optimisation]]></category>
		<category><![CDATA[Strategy consulting]]></category>
		<category><![CDATA[Unternehmenskultur]]></category>
		<guid isPermaLink="false">https://3kubik.com/?p=10100</guid>

					<description><![CDATA[<p>New Work is more than just a buzzword: flexibility, meaning, and team spirit. Discover how we are rethinking work at 3kubik—creatively, humanely, digitally.</p>
<p>Der Beitrag <a href="https://3kubik.com/en/new-work/">New Work</a> erschien zuerst auf <a href="https://3kubik.com/en/">3kubik GmbH</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><div class="et_pb_section et_pb_section_0 et_section_regular" >
				
				
				
				
				
				
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				<div class="et_pb_text_inner"><h2>New Work – what is it actually?</h2></div>
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				<span class="et_pb_image_wrap "><img fetchpriority="high" decoding="async" width="472" height="542" src="https://3kubik.com/wp-content/uploads/2025/08/Fred-029_Ute_schreibt.png" alt="--" title="Fred 029_Ute_schreibt" class="wp-image-9907" /></span>
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				<div class="et_pb_text_inner"><p>Imagine: Work is no longer a grueling eight-hour marathon, but a creative raft full of flexibility, personal responsibility, digital tools—and the occasional keen eye on the coffee mug.</p>
<p></p>
<p>New Work is not just buzzword ping-pong, but means: spaces (physical &amp; digital), tools, knowledge transfer, coaching – and above all, people who have a say in when, where, and how they want to work.<br />At 3kubik, we firmly believe that good work is not just something that gets done – it should be fun, inspiring, and connect people.</p></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="1353" height="772" src="https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt.png" alt="" title="Fred 011_Digitaler Arbeitsplatz im Zelt" srcset="https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt.png 1353w, https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt-1280x730.png 1280w, https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt-980x559.png 980w, https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt-480x274.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1353px, 100vw" class="wp-image-9710" /></span>
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				<div class="et_pb_text_inner"><h2>5 facts about New Work – with a twist &amp; links to amaze you</h2></div>
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				<div class="et_pb_text_inner"><p><strong>1. Hybrid remains, but flexibility reigns supreme</strong></p>
<p></p>
<p>Working from home isn&#8217;t dead, but a rigid “everyone comes to the office on Mondays” approach is no longer the norm. Hybrid working is becoming the standard, offering real flexibility and a human touch.<br />👉 <a href="https://www.imd.org/blog/learning-and-development/future-of-work/?utm_source=chatgpt.com"><span style="color: #000080;">Forbes – 8 workplace trends 2025, IMD – Future of Work</span></a></p>
<p></p>
<p><strong>2. Upskilling is the new career supplement</strong></p>
<p></p>
<p>If you stand still, you rust – and today, rust is online. Continuous learning remains the number one trend, especially in areas such as AI, digital working, and soft skills.<br />👉 <a href="https://www.forbes.com/sites/bernardmarr/2024/10/07/8-workplace-trends-that-will-define-2025/?utm_source=chatgpt.com"><span style="color: #000080;">Forbes</span></a></p>
<p></p>
<p><strong>3. Artificial intelligence is not a hobby – it&#8217;s your new colleague</strong></p>
<p></p>
<p>Agentic AI (yes, you read that right) will become a project assistant, idea generator, or memory aid in 2025 – and not just as a gimmick. Digitalization never sleeps – it works with you.<br />👉<a href="https://www.theaustralian.com.au/business/tech-journal/rise-of-the-digital-workforce-rethinking-work-in-the-age-of-agentic-ai/news-story/9e62b3fd901c81df49551992feedd76b?utm_source=chatgpt.com"><span style="color: #000080;"> CIO Dive, The Australian</span></a></p>
<p></p>
<p><strong>4. Humanity beats algorithms</strong></p>
<p></p>
<p>New work requires empathy, inclusion, and mindfulness: Good workplaces offer mental health, appreciation, and recognition on an equal footing – not robot dictionaries.<br />👉<a href="https://www.news.com.au/finance/work/at-work/what-is-the-best-workplace-change-of-the-21st-century/news-story/b89e7b399cabd92a04042916056b9fed?utm_source=chatgpt.com"><span style="color: #000080;"> BI Worldwide, News.com.au</span></a></p>
<p></p>
<p><strong>5. Gig Economy 2.0: Skills are now your calling card</strong></p>
<p></p>
<p>It&#8217;s no longer your degree that counts, but what you can do. Project ticket instead of permanent employment? Exactly. More and more high-skilled freelancers are rocking the business on their own.<br />👉 <a href="https://www.linkedin.com/pulse/future-work-5-trends-watch-2025-dianah-priscilla-otieno-nu4ve?utm_source=chatgpt.com"><span style="color: #000080;">LinkedIn – Future of Work 2025</span></a></p></div>
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				<div class="et_pb_text_inner"><h2>New Work at 3kubik –<br />this is how we live it</h2></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="1512" height="906" src="https://3kubik.com/wp-content/uploads/2025/06/Fred-012_in-der-Unterweltbahn-ohne-Bild.png" alt="" title="Fred 012_in der Unterweltbahn ohne Bild" srcset="https://3kubik.com/wp-content/uploads/2025/06/Fred-012_in-der-Unterweltbahn-ohne-Bild.png 1512w, https://3kubik.com/wp-content/uploads/2025/06/Fred-012_in-der-Unterweltbahn-ohne-Bild-1280x767.png 1280w, https://3kubik.com/wp-content/uploads/2025/06/Fred-012_in-der-Unterweltbahn-ohne-Bild-980x587.png 980w, https://3kubik.com/wp-content/uploads/2025/06/Fred-012_in-der-Unterweltbahn-ohne-Bild-480x288.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1512px, 100vw" class="wp-image-9779" /></span>
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				<div class="et_pb_text_inner"><p>For us, New Work isn&#8217;t just a buzzword, it&#8217;s part of our everyday life. We work where it suits us best – sometimes from home, sometimes in the office, sometimes in our favorite café. The main thing is that the environment inspires us and clears our minds. Continuing education is just as important to us: Whether it&#8217;s tech webinars, coaching, or spontaneous peer learning sessions, we see learning as an integral part of our job, not a tedious additional task.</p>
<p></p>
<p>Digital assistants and smart tools are not just nice-to-haves for us, but real teammates. They help us keep the organization lean, capture ideas, and create space for what matters most: good collaboration and creative solutions.</p>
<p></p>
<p>And because we firmly believe that work without empathy doesn&#8217;t work, we often start meetings with a playful check-in. This is more than just a warm-up – it reminds us that we are human beings, not cogs in a project plan. This ensures that appreciation and team spirit always take priority.</p>
<p></p>
<p>For us, flexibility is not just a buzzword, but the basis of our work: we think in terms of projects and skills, not rigid job titles or fixed hours. Those who contribute their strengths are given room to help shape the company—and that is precisely where the magic of New Work at 3kubik lies.</p></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="510" height="804" src="https://3kubik.com/wp-content/uploads/2025/08/Fred-037_Tim_taucht_tief_und_chillt.png" alt="" title="Fred 037_Tim_taucht_tief_und_chillt" srcset="https://3kubik.com/wp-content/uploads/2025/08/Fred-037_Tim_taucht_tief_und_chillt.png 510w, https://3kubik.com/wp-content/uploads/2025/08/Fred-037_Tim_taucht_tief_und_chillt-480x757.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 510px, 100vw" class="wp-image-9951" /></span>
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				<div class="et_pb_text_inner"><h2>Conclusion</h2></div>
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				<div class="et_pb_text_inner"><p>New Work is not a passing trend—it is a new approach to work: flexible, human, sustainable, technology-supported. And at 3kubik, we live and breathe this approach—with a sense of humor, genuine appreciation, and plenty of team spirit.</p></div>
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<p>Der Beitrag <a href="https://3kubik.com/en/new-work/">New Work</a> erschien zuerst auf <a href="https://3kubik.com/en/">3kubik GmbH</a>.</p>
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		<title>What is Power BI and why do so many companies use it?</title>
		<link>https://3kubik.com/en/what-is-power-bi-and-why-do-so-many-companies-use-it/</link>
		
		<dc:creator><![CDATA[Jessieca Yeboah]]></dc:creator>
		<pubDate>Sun, 21 Sep 2025 16:49:13 +0000</pubDate>
				<category><![CDATA[Case Study]]></category>
		<category><![CDATA[Digital Workplace]]></category>
		<category><![CDATA[Digitale Transformation]]></category>
		<category><![CDATA[Knowledge management]]></category>
		<category><![CDATA[Latest]]></category>
		<category><![CDATA[News]]></category>
		<category><![CDATA[Our Company]]></category>
		<category><![CDATA[Process optimisation]]></category>
		<category><![CDATA[Strategy consulting]]></category>
		<guid isPermaLink="false">https://3kubik.com/?p=10064</guid>

					<description><![CDATA[<p>Discover what Microsoft Power BI is, why so many companies use it, and how data can add real value to your everyday work.</p>
<p>Der Beitrag <a href="https://3kubik.com/en/what-is-power-bi-and-why-do-so-many-companies-use-it/">What is Power BI and why do so many companies use it?</a> erschien zuerst auf <a href="https://3kubik.com/en/">3kubik GmbH</a>.</p>
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										<content:encoded><![CDATA[<p><div class="et_pb_section et_pb_section_4 et_section_regular" >
				
				
				
				
				
				
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				<div class="et_pb_text_inner"><h2>Data is everywhere, but often not where you need it</h2></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="630" height="630" src="https://3kubik.com/wp-content/uploads/2025/09/Power-BI.png" alt="--" title="Power BI" srcset="https://3kubik.com/wp-content/uploads/2025/09/Power-BI.png 630w, https://3kubik.com/wp-content/uploads/2025/09/Power-BI-480x480.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 630px, 100vw" class="wp-image-10067" /></span>
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				<div class="et_pb_text_inner"><p>In many organizations, information lies dormant in various tools, departments, or minds. It is often compiled manually on a monthly basis from Excel, SharePoint lists, Microsoft Forms, or other sources, processed, and then inserted into PowerPoint presentations for supervisors or meetings. This is a process that costs valuable time and starts all over again every month. But there is another way.</p></div>
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				<div class="et_pb_text_inner"><h2>What is Microsoft</h2>
<p></p>
<h2>Power BI?</h2></div>
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				<div class="et_pb_text_inner"><p>Power BI is a business analytics tool from Microsoft. It helps companies connect, evaluate, and visually present data from different sources.</p>
<p></p>
<p>The results are displayed as interactive dashboards and reports. Unlike traditional spreadsheets, the focus here is not just on presenting numbers.</p>
<p></p>
<p>Instead, the emphasis is on visualizing connections. Power BI helps users identify patterns, track developments, and make informed decisions.</p>
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<p>And it does so in real time.</p></div>
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				<div class="et_pb_text_inner"><h2>Why do so many companies rely on Power BI?</h2></div>
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				<div class="et_pb_text_inner"><p>Many organizations already work with Microsoft 365. This is precisely where the advantage lies, because the connection between Power BI and other Microsoft services such as SharePoint or Power Automate is seamless.</p>
<p></p>
<p>This not only saves time in data provision, but also enables reports to be integrated directly into the familiar working environment.</p>
<p></p>
<p>Power BI dashboards can be embedded in SharePoint websites, integrated as tabs in Teams, or displayed live in PowerPoint presentations. In addition to Microsoft sources, you can of course also integrate other data sources into Power BI to create real context.</p>
<p></p>
<p>The Power BI interface is user-friendly.</p>
<p></p>
<p>Even without in-depth technical knowledge, you can create meaningful analyses with a little practice. In many projects, we find that the moment when data is transformed into real visualizations is a real eye-opener.</p>
<p></p>
<p>This is often the point where Power BI becomes not only helpful, but also motivating.</p></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="1968" height="1112" src="https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel.png" alt="" title="Report example" srcset="https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel.png 1968w, https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel-1280x723.png 1280w, https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel-980x554.png 980w, https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel-480x271.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1968px, 100vw" class="wp-image-10077" /></span>
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				<div class="et_pb_text_inner"><h2>An example from practice</h2></div>
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				<div class="et_pb_text_inner"><p>A project with a human resources department focused on planning training budgets in a more targeted manner and improving the traceability of training development. The data was originally distributed across SharePoint lists, supplemented by metadata such as fiscal years, training days per employee, and satisfaction ratings from feedback.</p>
<p></p>
<p>Until then, everything had been collected and evaluated manually and presented in monthly PowerPoint presentations.</p>
<p></p>
<p>We integrated the SharePoint lists into Power BI and used them to visualize utilization rates, forecasts, satisfaction ratings, and historical developments, among other things.</p>
<p></p>
<p>Targeted filters, for example by fiscal year or department, allowed the data to be used interactively right away.</p></div>
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				<div class="et_pb_text_inner"><h2>Not just for executives</h2></div>
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				<div class="et_pb_text_inner"><p>At 3kubik, we place particular emphasis on the fact that Power BI is not just a tool for executives or project managers. Many of our customer projects involve employees who regularly have to create reports for their teams, project groups, or senior management.</p>
<p></p>
<p>The focus is rarely on big data, but rather on manageable yet important information.</p>
<p></p>
<p>Our solutions help these people to make their work more efficient. We use the tools that are already available in the company.</p>
<p></p>
<p>Microsoft offers an infrastructure that can be connected directly to Power BI. This eliminates the need to switch to other systems.</p>
<p></p>
<p>Manual data transfers are avoided, and the data remains where it is created.</p></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="1950" height="1111" src="https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel-Interaktive-Filterung-nach-Abteilung.png" alt="" title="Report Beispiel Interaktive Filterung nach Abteilung" srcset="https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel-Interaktive-Filterung-nach-Abteilung.png 1950w, https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel-Interaktive-Filterung-nach-Abteilung-1280x729.png 1280w, https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel-Interaktive-Filterung-nach-Abteilung-980x558.png 980w, https://3kubik.com/wp-content/uploads/2025/09/Report-Beispiel-Interaktive-Filterung-nach-Abteilung-480x273.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1950px, 100vw" class="wp-image-10075" /></span>
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				<div class="et_pb_text_inner"><h2>The added value:<br />Making data visible</h2></div>
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				<div class="et_pb_text_inner"><p>Another advantage is the integration of the results. A finished Power BI report does not have to be called up separately.</p>
<p></p>
<p>It can be displayed directly in Teams, integrated as a tab, or published on SharePoint pages.</p>
<p></p>
<p>This integration makes it easy to incorporate reports into the daily workflow.</p>
<p></p>
<p>At the same time, Power BI is so intuitive to use that even less tech-savvy users can quickly make progress.</p>
<p></p>
<p>The biggest challenge is usually data preparation.</p>
<p></p>
<p>But when it comes to visualization, many users discover how much fun it is to bring their own information to life and create real added value for themselves and their team.</p></div>
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				<div class="et_pb_text_inner"><h3>Conclusion</h3></div>
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				<div class="et_pb_text_inner"><p>Microsoft Power BI is more than just another analysis tool. It is an integral part of modern, data-based collaboration.</p>
<p></p>
<p>Its close integration with Microsoft 365, ease of use, and high practical value make it a valuable tool for companies of all sizes.</p></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="824" height="591" src="https://3kubik.com/wp-content/uploads/2025/09/Toolbox.png" alt="" title="Toolbox" srcset="https://3kubik.com/wp-content/uploads/2025/09/Toolbox.png 824w, https://3kubik.com/wp-content/uploads/2025/09/Toolbox-480x344.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 824px, 100vw" class="wp-image-10086" /></span>
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<p>Der Beitrag <a href="https://3kubik.com/en/what-is-power-bi-and-why-do-so-many-companies-use-it/">What is Power BI and why do so many companies use it?</a> erschien zuerst auf <a href="https://3kubik.com/en/">3kubik GmbH</a>.</p>
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		<title>Efficient work organization</title>
		<link>https://3kubik.com/en/work-organization/</link>
		
		<dc:creator><![CDATA[Jessieca Yeboah]]></dc:creator>
		<pubDate>Fri, 08 Aug 2025 18:43:21 +0000</pubDate>
				<category><![CDATA[Case Study]]></category>
		<category><![CDATA[collaboration]]></category>
		<category><![CDATA[Digital Workplace]]></category>
		<category><![CDATA[Digitale Transformation]]></category>
		<category><![CDATA[Latest]]></category>
		<category><![CDATA[News]]></category>
		<category><![CDATA[Our Company]]></category>
		<category><![CDATA[Process optimisation]]></category>
		<guid isPermaLink="false">https://3kubik.com/?p=9898</guid>

					<description><![CDATA[<p>Der Beitrag <a href="https://3kubik.com/en/work-organization/">Efficient work organization</a> erschien zuerst auf <a href="https://3kubik.com/en/">3kubik GmbH</a>.</p>
]]></description>
										<content:encoded><![CDATA[<p><div class="et_pb_section et_pb_section_11 et_section_regular" >
				
				
				
				
				
				
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				<div class="et_pb_text_inner"><h2>Efficient work organization with minimal tools: <br />My recommendations</h2></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="472" height="542" src="https://3kubik.com/wp-content/uploads/2025/08/Fred-029_Ute_schreibt.png" alt="" title="Fred 029_Ute_schreibt" class="wp-image-9907" /></span>
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				<div class="et_pb_text_inner"><p>Efficient work organization is essential for productive and structured work. Especially in a digital environment like ours, it is important to use clear processes and tools that make everyday work easier. Hybrid working models, digitalization, modern working environments, and remote work are becoming increasingly important. Here are some proven methods that help us at 3kubik to maintain an overview and work efficiently.</p></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="947" height="680" src="https://3kubik.com/wp-content/uploads/2025/08/kanbo.png" alt="" title="kanbo" srcset="https://3kubik.com/wp-content/uploads/2025/08/kanbo.png 947w, https://3kubik.com/wp-content/uploads/2025/08/kanbo-480x345.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 947px, 100vw" class="wp-image-9909" /></span>
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				<div class="et_pb_text_inner"><h2>Task management with KanBo – transparency and structure</h2></div>
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				<div class="et_pb_text_inner"><p>Well-organized task management is crucial for efficient and productive work. That&#8217;s why I strongly recommend using a central tool that bundles tasks in a transparent and structured way. Digital solutions such as <strong>Microsoft Planner</strong>, <strong>Trello</strong>, <strong>Jira</strong>, or <strong>Asana</strong> offer many possibilities here—the key is to clarify in advance which functions are really needed and which systems need to be integrated.</p>
<p><a href="https://kanboapp.com/de/"><span style="color: #333399;"><strong>KanBo</strong></span></a> has proven itself to be absolutely indispensable for us. Although Microsoft Planner is included in our license, we deliberately chose KanBo because it offers us decisive advantages. In addition to seamless integration with Microsoft, KanBo enables more <strong>detailed and flexible task management</strong> that is optimally suited to our requirements. Particularly impressive are features such as <strong>parent and child cards</strong>, mentions of people, individual <strong>notification settings,</strong> and the ability to map <strong>predecessors and successors</strong> in task processes, and much more. These features facilitate collaboration, make workflows more transparent, and help us to control processes efficiently.<br />In addition, we have stored <strong>various templates</strong> that optimize our processes and make recurring tasks more efficient. This allows us to maintain an overview at all times, work more productively, and map our workflows exactly as we need them.<br />Another advantage is the <strong>integration of external customers</strong> into our boards, which eliminates the need for long email chains. This keeps communication direct, efficient, and transparent. There are <strong>separate boards for customer projects</strong> so that external partners receive exactly the relevant information. At the same time, we have<strong> internal boards</strong> for areas such as marketing or acquisition to efficiently organize internal company processes.</p>
<p>KanBo also offers a <strong>high level of transparency</strong>, even in the event of sick leave or vacation. Thanks to centralized task management, every team member can view the current status at any time and seamlessly take over if a colleague is absent.</p>
<p><strong>MyBoard</strong> is particularly helpful, as it filters all tasks that you are either directly assigned to or “following.” This allows you to see at a glance which tasks are pending without having to click through different boards. MyBoard can be structured individually, for example with columns for: New, Next, Today/This Week, Done, Regular, Etc. This allows everyone to <strong>keep track of their priorities</strong> and flexibly adjust tasks.</p></div>
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				<div class="et_pb_text_inner"><h2>Use Outlook for structured weekly planning</h2></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="321" height="181" src="https://3kubik.com/wp-content/uploads/2025/08/outlook.jpg" alt="" title="outlook" class="wp-image-9911" /></span>
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				<div class="et_pb_text_inner"><p>Forward planning is crucial for realistically assessing your own <strong>workload</strong> and working efficiently. That&#8217;s why I strongly recommend using<a href="https://support.microsoft.com/de-de/office/bew%C3%A4hrte-methoden-f%C3%BCr-outlook-f90e5f69-8832-4d89-95b3-bfdf76c82ef8"><strong><span style="color: #333399;"> Outlook</span> </strong></a>not only for meetings, but also for reserving specific <strong>time slots</strong> for important tasks.<br />In our team, this method is an integral part of our daily work routine – and it has proven to be <strong>extremely effective</strong>. We not only schedule client appointments and internal meetings, but also set aside specific times for<strong> preparation, research, or strategic projects</strong>. This allows us to maintain an overview, work in a more structured manner, and plan our tasks realistically. At the same time, it enables our colleagues to see when someone is available at any given time, which makes <strong>collaboration</strong> much<strong> easier</strong>.<br />And I&#8217;ll admit it here and now, I am the<strong> calendar stalker</strong> in our team – and I have no guilty conscience about it. After all, I&#8217;m not the<strong> witch with the crystal ball</strong>🔮 who keeps an eye on everything in the team for nothing. While others are still thinking about when they actually have vacation, I already have it on my radar. This regularly causes hearty laughter when I know sooner than the person themselves that they have time off.<br />But honestly, it&#8217;s not so bad when at least <strong>one person keeps track of everything</strong>. From experience, I can say that this has often been practical – either because appointments would otherwise have clashed or because no one knew what was planned and when. Of course, I&#8217;m not perfect and sometimes I overlook things, but when in doubt, I simply rely on my crystal ball – or Outlook 😉<br />This structured approach also helps us to recognize early on whether our workload is realistic or whether tasks need to be redistributed. Of course, there are always spontaneous issues, but thanks to well-thought-out planning, we know exactly which tasks are flexible and which have priority. I can only recommend this way of working—it ensures greater efficiency, transparency, and better self-organization in everyday work.</p></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="841" height="517" src="https://3kubik.com/wp-content/uploads/2025/08/teams-beitraege.png" alt="" title="teams beiträge" srcset="https://3kubik.com/wp-content/uploads/2025/08/teams-beitraege.png 841w, https://3kubik.com/wp-content/uploads/2025/08/teams-beitraege-480x295.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 841px, 100vw" class="wp-image-9913" /></span>
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				<div class="et_pb_text_inner"><h2>Use Microsoft Teams as your central communication platform</h2></div>
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				<div class="et_pb_text_inner"><p>We use <a href="https://support.microsoft.com/de-de/office/video-was-ist-microsoft-teams-422bf3aa-9ae8-46f1-83a2-e65720e1a34d"><strong><span style="color: #333399;">Microsoft Teams</span> </strong></a>as our central communication platform and have eliminated internal <strong>emails</strong> from the outset. I highly recommend this approach, as it has proven to be very effective for us.</p>
<p>Personal <strong>chats</strong> enable quick coordination, while <strong>Teams channels</strong> are used for official information. This keeps our communication <strong>efficient, transparent</strong>, and <strong>consistent,</strong> even when interacting with external customers.<br />A central component of our working method is the <strong>respectful use</strong> of team status. No one is called unannounced. Instead, we ask in advance via <strong>message</strong> whether the person is available. This rule has helped us to <strong>avoid unnecessary interruptions</strong>.</p>
<p>A <a href="https://ics.uci.edu/~gmark/chi08-mark.pdf"><span style="color: #333399;">study</span></a> by the University of California Irvine shows that it takes an average of<strong> 23</strong> minutes to regain concentration after an <strong>interruption</strong>. That&#8217;s exactly why we make sure to <strong>minimize distractions</strong>.<br />I highly recommend this approach because it ensures <strong>clear and structured communication</strong> and helps us work in a more focused and productive manner.</p>
<p>If you would like to learn more about how we use Teams, we have another blog post with detailed information here: <a href="https://3kubik.com/en/microsoft-teams-at-3kubik/"><strong><span style="color: #333399;">Microsoft Teams at 3kubik </span></strong></a></p></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="976" height="564" src="https://3kubik.com/wp-content/uploads/2025/08/jourfix-in-loop.png" alt="" title="jourfix in loop" srcset="https://3kubik.com/wp-content/uploads/2025/08/jourfix-in-loop.png 976w, https://3kubik.com/wp-content/uploads/2025/08/jourfix-in-loop-480x277.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 976px, 100vw" class="wp-image-9915" /></span>
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				<div class="et_pb_text_inner"><h2>Regular meetings for coordination and updates</h2></div>
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				<div class="et_pb_text_inner"><p><strong>Well-structured communication</strong> is essential, whether in a<strong> remote team</strong> or in the office. That&#8217;s why I recommend that every team schedule <strong>fixed times for communication</strong>. At our company, we have found that <strong>internal Fridays</strong>, when we meet digitally with camera and audio, have proven successful.</p>
<p>• <strong>Staff jour fixe</strong>: Here we exchange personal and professional highlights, successes, and challenges. Each team member provides insight into their own week, which strengthens <strong>team cohesion</strong> and ensures greater transparency.</p>
<p>• <strong>Project jour fixe</strong>: We organize our projects and tasks throughout the week on a <a href="https://support.microsoft.com/de-de/office/erste-schritte-mit-microsoft-loop-9f4d8d4f-dfc6-4518-9ef6-069408c21f0c"><span style="color: #000080;"><strong>Microsoft Loop</strong> </span></a><strong>page</strong>, which is stored as a template in our Loop app. This page is recreated from the template every week and contains a <strong>Loop component as a table</strong> in which all team members can enter their topics throughout the week.</p>
<p>Recurring topics, known as<strong> long-runners</strong>, are not created again, but linked via an existing Loop component that is regularly updated. The advantage of Loop components is that they can be reused anywhere, whether in Teams chats or other Loop pages. This makes them ideal for topics that need to be tracked on an ongoing basis.<br />This structure ensures that even colleagues who have been on <strong>vacation</strong> or <strong>sick</strong> can always see which topics have been discussed. These meetings often result in specific <strong>tasks</strong>, which are then transferred directly to <strong>KanBo</strong> and followed up on.</p>
<p>I highly recommend this approach because it provides greater <strong>clarity, transparency, and structure</strong> and strengthens communication within the team—regardless of whether you work on-site or remotely.</p></div>
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				<div class="et_pb_text_inner"><h2>Minimize repetitive work with templates</h2></div>
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				<div class="et_pb_text_inner"><p><strong>Many tasks are repeated regularly</strong>. Instead of starting from scratch every time, I recommend using <strong>templates</strong> and<strong> automation</strong>. This not only saves valuable time, but also reduces errors and ensures a consistent way of working. This method has proven to be <strong>extremely effective</strong> for us, which is why we use various approaches to <strong>make our processes efficient</strong>:</p>
<p>• <strong>KanBo board and card templates</strong>: Standardized processes facilitate the processing and handover of tasks</p>
<p>• <strong>Document templates in SharePoint</strong>: Important documents are stored in a central location and are always up to date</p>
<p>• <strong>Automated workflows for recurring tasks</strong>: This saves us manual work steps and allows us to focus on more important issues</p>
<p>These optimizations have enabled us to use our <strong>Friday afternoons</strong> for <strong>internal topics,</strong> <strong>innovation projects</strong>, and <strong>further training</strong>. This allows us to strike a balance between operational work and strategic development.</p>
<p>Even though we rely on <strong>KanBo, SharePoint, and PowerAutomate</strong> here, it is important to check the technical possibilities in your own systems. No matter which tool you use, there is always potential for optimization; you just have to know how to use it correctly.</p></div>
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				<div class="et_pb_text_inner"><h2>Efficient research and content creation with Microsoft Copilot &amp; ChatGPT</h2></div>
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				<div class="et_pb_text_inner"><p>Two tools that I can wholeheartedly recommend are <strong><a href="https://copilot.microsoft.com/"><span style="color: #333399;">Microsoft Copilot</span></a> and <a href="https://chatgpt.com/"><span style="color: #333399;">ChatGPT</span></a></strong>—both are based on OpenAI technologies and make our daily work much easier. The prerequisite for this is conscious and responsible use. We consistently take care not to enter any sensitive company data, personal information, or confidential content.</p>
<p>Instead, we use the tools specifically for the following tasks:</p>
<p>•<strong> General research</strong> on best practices, methods, and technologies</p>
<p>• <strong>Textual support</strong> in the creation and optimization of blog posts (such as this one) or workshop content</p>
<p>• <strong>Creative brainstorming</strong> for formulations and concepts</p>
<p>• <strong>Technical assistance</strong> in finding solutions to avoid tedious manual research, such as on JSON, M, HTML, and CSS codes.</p>
<p>By using this AI-supported assistance in a <strong>conscious </strong>and<strong> data protection-compliant manner</strong>, we save valuable time and can concentrate on more strategically important tasks. Without Copilot &amp; ChatGPT, this blog post would probably not exist in this form – because not everyone is so linguistically or rhetorically skilled that they can produce fluent texts at the first attempt. Sometimes a sparring partner (or a Copilot 😉) for ideas and formulations is simply worth its weight in gold – in this case, our digital helper.</p>
<p>At the same time, we should see the <strong><a href="https://artificialintelligenceact.eu/de/"><span style="color: #333399;">EU AI Act</span> </a></strong>as an opportunity, because ultimately it is about protecting us as citizens.</p>
<p>Artificial intelligence will be used more transparently in the future, and AI-generated content will be easier to recognize because it must be directly labeled, just as is the case in this blog post.<br />A possible note that complies with the requirements of the <strong>EU AI Act</strong> and identifies this text as AI-assisted could read as follows:</p>
<p>Note: Parts of this blog post were created with the assistance of artificial intelligence (ChatGPT). All content has been reviewed and edited.</p></div>
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				<div class="et_pb_text_inner"><h2>Conclusion</h2></div>
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				<div class="et_pb_text_inner"><p><strong>Efficient work organization</strong> requires well-thought-out processes and the right tools. My clear recommendation is based on what has proven successful for us: <strong>KanBo</strong> for task management, <strong>Outlook</strong> for scheduling and time planning, <strong>Teams</strong> for communication, and C<strong>opilot &amp; ChatGPT</strong> for efficient research and content creation. Complemented by regular coordination and <strong>standardized templates</strong>, these methods enable a structured and stress-free way of working.</p>
<p>Of course, we are not perfect, and no method is free of errors. We strive to adhere to these principles, but we are also constantly learning. Ultimately, it is not about having a rigid solution, but about <strong>remaining flexible, optimizing processes, and continuously improving</strong>.</p>
<p><em>Artificial intelligence was used to support the creation of this article. The content was editorially reviewed, revised, and adapted to our quality standards.</em></p></div>
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<p>Der Beitrag <a href="https://3kubik.com/en/work-organization/">Efficient work organization</a> erschien zuerst auf <a href="https://3kubik.com/en/">3kubik GmbH</a>.</p>
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		<title>Working with AI – but doing it right!</title>
		<link>https://3kubik.com/en/working-with-ai-but-doing-it-right/</link>
		
		<dc:creator><![CDATA[Jessieca Yeboah]]></dc:creator>
		<pubDate>Thu, 05 Jun 2025 11:54:28 +0000</pubDate>
				<category><![CDATA[Case Study]]></category>
		<category><![CDATA[Digital Workplace]]></category>
		<category><![CDATA[Digitale Transformation]]></category>
		<category><![CDATA[Latest]]></category>
		<category><![CDATA[News]]></category>
		<category><![CDATA[Our Company]]></category>
		<category><![CDATA[Process optimisation]]></category>
		<category><![CDATA[Strategy consulting]]></category>
		<category><![CDATA[Unternehmenskultur]]></category>
		<category><![CDATA[Usecase]]></category>
		<guid isPermaLink="false">https://3kubik.com/?p=9675</guid>

					<description><![CDATA[<p>Der Beitrag <a href="https://3kubik.com/en/working-with-ai-but-doing-it-right/">Working with AI – but doing it right!</a> erschien zuerst auf <a href="https://3kubik.com/en/">3kubik GmbH</a>.</p>
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										<content:encoded><![CDATA[<p><div class="et_pb_section et_pb_section_19 et_pb_with_background et_section_regular" >
				
				
				
				
				
				
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				<div class="et_pb_text_inner"><h2>What companies should consider before integrating AI into their work processes</h2></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="800" height="800" src="https://3kubik.com/wp-content/uploads/2021/11/Fred-020-q_DigiRobo_Digital-800px.png" alt="gezeichneter Roboter" title="Fred DigiRobo" srcset="https://3kubik.com/wp-content/uploads/2021/11/Fred-020-q_DigiRobo_Digital-800px.png 800w, https://3kubik.com/wp-content/uploads/2021/11/Fred-020-q_DigiRobo_Digital-800px-480x480.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 800px, 100vw" class="wp-image-651" /></span>
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				<div class="et_pb_text_inner">Artificial intelligence (AI) is everywhere: in meetings, on LinkedIn, in marketing, in office applications, and especially in the imagination of many companies that want to work more efficiently, smarter, and more sustainably. But there is a fine line between hype and real added value.<br />
As a consulting firm for modern ways of working, we at 3kubik see every day how great the potential of AI is and how easy it is to get lost in gimmicks or overlook important prerequisites.<br />
That&#8217;s why we want to share our perspective: What does it take to use AI in a truly meaningful and sustainable way in a company?</div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="744" height="659" src="https://3kubik.com/wp-content/uploads/2025/06/Fred-010_Captain-setzt-den-Kurs-trans.png" alt="" title="Fred 010_Captain setzt den Kurs trans" srcset="https://3kubik.com/wp-content/uploads/2025/06/Fred-010_Captain-setzt-den-Kurs-trans.png 744w, https://3kubik.com/wp-content/uploads/2025/06/Fred-010_Captain-setzt-den-Kurs-trans-480x425.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 744px, 100vw" class="wp-image-9706" /></span>
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				<div class="et_pb_text_inner"><h2>Targeted instead of blind: What do I actually want to achieve with AI?</h2></div>
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				<div class="et_pb_text_inner">AI is not an end in itself. Just because many companies are doing it does not mean that your company should do it too. Instead, it is worth asking the question:</p>
<p><strong>• What specific goal am I pursuing with AI? For example, do I want to:</strong><br />
<strong>  o Save time on recurring tasks?</strong><br />
<strong>  o Scale my marketing even with limited resources?</strong><br />
<strong>  o Automate knowledge management or simplify processes?</strong></p>
<p>At 3kubik, we use AI specifically for the structured elaboration of workshop results, for example to create guidelines, overviews of measures, or campaigns. In doing so, we consistently ensure that no personal or company-sensitive data is used, but instead work exclusively with abstracted, anonymized, or generic content. We also use AI in technical areas, such as JSON formatting in Power Automate or M formulas in Power BI, based on neutral sample data. Our use of AI is therefore compliant with the requirements of the EU AI Act and supports our work where it makes sense, safely, efficiently, and responsibly.</p>
<p>Practical example:</p>
<p>✔ Goal: Save time on workshop documentation</p>
<p>✉ Prompt:“Organize the results of this workshop into an action plan. Break it down into short-term, medium-term, and long-term goals. Target audience: management.”</div>
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				<div class="et_pb_text_inner"><h2>Understanding what AI can and cannot do</h2></div>
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				<div class="et_pb_text_inner"><p>AI is not a magic stick. It does not deliver truths, but rather suggestions based on data and probabilities. And it works best when used within a meaningful framework.</p>
<p><strong>What AI (</strong>for exampl. <span style="color: #0000ff;"><a style="color: #0000ff;" href="https://chatgpt.com/">ChatGPT</a></span> or <span style="color: #0000ff;"><a style="color: #0000ff;" href="https://www.microsoft.com/de-de/microsoft-365/copilot">Microsoft Copilot</a></span><strong>) can do:</strong><br />• Summarize, structure, and formulate content<br />• Generate ideas and optimize texts<br />• Analyze and visualize data<br />• Provide technical assistance (e.g., M formulas, JSON code, Power Automate logic)<br />• Speed up repetitive tasks</p>
<p><strong>What AI cannot do:</strong><br />• Making decisions for you<br />• Developing corporate strategy<br />• Making correct statements without context<br />• Improvising with common sense<br />• Taking into account the nuances and “human” aspects of a workshop</p>
<p>Our tip: AI is a tool, not a replacement for humans. But it is a damn good tool if you know how to use it.</p>
<p><strong>Example of use:</strong></p>
<p><strong>✔ Prompt:</strong>Summarize this article in three bullet points for a LinkedIn post. Tone: professional but casual.<br /><strong>❌ Not suitable: </strong>“What is the best strategy for my company?” (too open, without context)</p></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="1353" height="772" src="https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt.png" alt="" title="Fred 011_Digitaler Arbeitsplatz im Zelt" srcset="https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt.png 1353w, https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt-1280x730.png 1280w, https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt-980x559.png 980w, https://3kubik.com/wp-content/uploads/2025/06/Fred-011_Digitaler-Arbeitsplatz-im-Zelt-480x274.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1353px, 100vw" class="wp-image-9710" /></span>
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				<div class="et_pb_text_inner"><h2>Prompt-Power:</h2>
<h2>Why inputs determine the outcome</h2></div>
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				<div class="et_pb_text_inner">“Garbage in, garbage out” also applies (and especially so) to AI.<br />
A good prompt (the input or question to the AI) is often crucial for a useful result. A few rules of thumb:<br />
• Be precise: What exactly do you want?<br />
• Provide context: Who is the target audience? What is the goal?<br />
• Think in terms of roles: “Act like a project manager creating a roadmap for a change project.”<br />
• Test different variations: Trial and error is part of the process.</p>
<p><strong>What we do at 3kubik:</strong><br />
We always develop our initial ideas for marketing content, concepts, or blog posts ourselves. Structured, targeted, and tailored to the respective message. In the next step, we use AI to refine wording, make texts more fluid, or adapt them to the tone of the respective channel. In this way, we combine technical substance with linguistic quality, efficiently but always with a human touch.</p>
<p><strong>A strong prompt could look like this:</strong><br />
&#8220;You are a copywriter at a management consultancy for digitalization.</p>
<p>Goal: Write an email invitation for a webinar on the topic of ‘AI in Power Automate’.</p>
<p>Tone: competent, inviting.”</div>
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				<div class="et_pb_text_inner"><h2>AI models compared:<br />
Free vs. paid</h2>
<h2>What companies should bear in mind</h2></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="2560" height="1740" src="https://3kubik.com/wp-content/uploads/2025/06/tabelle-AD-2-scaled.png" alt="" title="tabelle-AD-2" srcset="https://3kubik.com/wp-content/uploads/2025/06/tabelle-AD-2-scaled.png 2560w, https://3kubik.com/wp-content/uploads/2025/06/tabelle-AD-2-1280x870.png 1280w, https://3kubik.com/wp-content/uploads/2025/06/tabelle-AD-2-980x666.png 980w, https://3kubik.com/wp-content/uploads/2025/06/tabelle-AD-2-480x326.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 2560px, 100vw" class="wp-image-9741" /></span>
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				<div class="et_pb_text_inner">Quellen: <em><span style="color: #33cccc;"><a style="color: #33cccc;" href="https://neuroflash.com/blog/new-chatgpt-subscription-plan-chatgpt-plus">1 ChatGPT (OpenAI)</a>; <a style="color: #33cccc;" href="https://www.it-p.de/blog/kosten-copliot">2 Microsoft Copilot</a>;<a style="color: #33cccc;" href="https://one.google.com/about/plans"> 3 Google Gemini</a>; <a style="color: #33cccc;" href="https://support.anthropic.com/en/articles/8325610-how-much-does-claude-pro-cost">4 Claude (Anthropic)</a>; <a style="color: #33cccc;" href="https://www.perplexity.ai/hub/faq/what-is-perplexity-pro">5 Perplexity AI</a>; <a style="color: #33cccc;" href="https://www.deepl.com/en/pro">6 DeepL Write</a></span></em></div>
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				<div class="et_pb_text_inner"><h2>Data protection &amp; responsibility:</h2>
<h2>What companies should bear in mind</h2></div>
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				<div class="et_pb_text_inner">Artificial intelligence works with data, which may well include sensitive or personal information. That is why addressing data protection and ethical use is not a “nice-to-have” but a<strong> mandatory requirement</strong>.</p>
<p>In a business context in particular, the following questions arise time and again:</p>
<ul>
<li>Where does the data I enter into an AI tool end up?</li>
<li>Is it stored or reused for training purposes?</li>
<li>Is the tool GDPR-compliant, or are there legal risks involved?</li>
</ul>
<p>The EU AI Act and the GDPR clearly stipulate that the highest standards apply when using AI. Even the mere text content of customer feedback or an email can be considered sensitive if it allows conclusions to be drawn about a person.</p>
<p><strong>Our recommendation based on practical experience:</strong><br />
At 3kubik, we do not enter sensitive customer data or internal content into publicly accessible AI tools. Instead:</p>
<ul>
<li>we work with abstracted or anonymized content,</li>
<li>use closed systems with clear data management,</li>
<li>or develop prompt templates that function completely independently of confidential context.</li>
</ul>
<p><strong>For businesses, we recommend:</strong><br />
Rely on AI solutions that have been specifically developed for professional use, such as Microsoft Copilot in combination with Microsoft 365. These systems offer high security standards, clear data management, and remain within your IT environment.</p>
<p>Those who work with particularly sensitive data or require maximum control should also consider <a href="https://azure.microsoft.com/de-de/products/machine-learning/">Self-Hosting-</a> or <a href="https://www.ibm.com/cloud/learn/private-cloud?utm_source=3kubik-text&amp;utm_medium=referral&amp;utm_campaign=ki-integration">Private-Cloud-Model</a>.  This ensures that full control over data access, storage locations, and rights assignment remains with the company and not with the AI provider.</p>
<p><strong>Typical pitfall:</strong><br />
❌ Prompt:“Analyze the sales figures of our top customers from the last quarter.”</p>
<p>✔ Instead: “Analyze anonymized sales data from a sample customer group (industry: IT services, 10–50 employees) for seasonal patterns.”</div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="777" height="711" src="https://3kubik.com/wp-content/uploads/2025/06/Fred-006_Lily-und-der-Schatz.png" alt="" title="Fred 006_Lily und der Schatz" srcset="https://3kubik.com/wp-content/uploads/2025/06/Fred-006_Lily-und-der-Schatz.png 777w, https://3kubik.com/wp-content/uploads/2025/06/Fred-006_Lily-und-der-Schatz-480x439.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 777px, 100vw" class="wp-image-9716" /></span>
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				<div class="et_pb_text_inner"><h2>Practice at 3kubik:</h2>
<h2>Where AI brings real added value</h2></div>
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				<div class="et_pb_text_inner">At 3kubik, we use AI today precisely where it provides us with concrete support, <strong>as an intelligent tool, not as a substitute</strong>. AI helps us work more efficiently and leverage our quality even more effectively, especially when it comes to <strong>developing workshop content, technical configurations, and marketing.</strong></p>
<p>Before AI, we put a ton of effort into a lot of these tasks, doing them in a structured way, with a lot of attention to detail, often going beyond what we originally planned. We often spent more time than we had planned because coming up with a well-thought-out, good solution was more important to us than the stopwatch.</p>
<p>Since we started integrating AI into our processes in a meaningful way, we have been able to prepare many of these tasks more quickly and structure them better.<strong> This means more focus on the essentials and less time spent on the peripherals.</strong></p>
<p>However, it is important not to underestimate the fact that using AI also requires preparation. <strong>A well-formulated prompt, i.e., the “question” posed to the AI, has a decisive influence on the quality of the result.</strong> And even after that, adjustments are usually still necessary, whether in terms of content, style, or structure. The creative thinking remains with us; only the path to the goal has become shorter.</p>
<p>Here are a few specific examples of how we use it in our everyday work:</p>
<ul>
<li><strong>Workshop follow-up:</strong> We use AI to structure results and ideas, e.g., in the form of catalogs of measures or guidelines, based exclusively on non-personal and abstract content.</li>
<li><strong>Technical support:</strong> In Power Automate and Power BI, we use AI to efficiently develop formulas, JSON logic, or formatting, using generic sample data, never real user data.</li>
<li><strong>Marketing &amp; communication:</strong> Initial concepts and drafts continue to come from our team. AI helps to refine them linguistically and play them out fluently and in a target group-oriented manner, depending on the channel (LinkedIn, website, newsletter).</li>
</ul>
<p><strong>Prompt examples:</strong></p>
<ul>
<li><strong>Workshop follow-up:</strong> “You are an organizational developer in a consulting firm. Structure the following workshop results in a clear catalog of measures with the following categories: field of action, responsible persons, effort (high/medium/low), implementation period (short/medium/long term). Make recommendations for prioritization for the next team meeting.”</li>
<li><strong>Power Automate:</strong> “Generate JSON formatting for a SharePoint list in which the status column is automatically color-coded: green for ‘Completed’, yellow for ‘In progress’, red for ‘Overdue’. Output the complete JSON code and explain the most important logic sections in one sentence.”</li>
<li><strong>Communication:</strong> “You are a content editor at a digital transformation company. Goal: Turn the blog article below into three social media posts. Version 1: informative for LinkedIn. Version 2: inspiring for Instagram with a suitable hook. Version 3: dialogue-oriented with a closing question for X (formerly Twitter). Give each post an appropriate length, hashtags, and emoji support if necessary.”</li>
</ul></div>
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				<div class="et_pb_text_inner"><h2>Conclusion:</h2>
<h2>AI as a sparring partner – conscious, human, effective</h2></div>
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				<div class="et_pb_text_inner">Artificial intelligence is not an end in itself. It is a powerful lever for modern, efficient collaboration <strong>when used in a targeted, strategic, and responsible manner.</strong> As a sparring partner, it can help save time, structure content more quickly, or get to the heart of ideas. But it does not replace the human perspective; it complements it.</p>
<p>Now that AI-generated texts and images can be recognized on many channels,<strong> it is clear that technology is no substitute for care</strong>. Content appears interchangeable if it is not edited, which is a shame. Even though AI takes a lot of work off our hands, it is still worth putting in the effort yourself at the end. This ensures that a text not only sounds correct, but also<strong> human</strong>, personal, relevant, and with rough edges.</p>
<p><strong>At 3kubik, we show our customers where AI can be used effectively</strong> to work more efficiently and create space for what really matters, whether in marketing, workshop follow-up, or technical support. Not automated, but well thought out. Not as a replacement, but as a tool with potential.</p>
<p>&nbsp;</p>
<p><strong>Curious? 😉</strong><br />
If you want to know how AI can also support your work processes in a meaningful way, get in touch with us. We&#8217;ll show you how to use AI correctly: in a structured, secure way that delivers real added value.</p>
<p>&nbsp;</p>
<p><em>Artificial intelligence was used to assist in the creation of this article. The content was editorially reviewed, revised, and adapted to our quality standards.</em></div>
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				<span class="et_pb_image_wrap "><img loading="lazy" decoding="async" width="1006" height="1329" src="https://3kubik.com/wp-content/uploads/2025/06/Fred-008_Neil-und-die-Rakete.png" alt="" title="Fred 008_Neil und die Rakete" srcset="https://3kubik.com/wp-content/uploads/2025/06/Fred-008_Neil-und-die-Rakete.png 1006w, https://3kubik.com/wp-content/uploads/2025/06/Fred-008_Neil-und-die-Rakete-980x1295.png 980w, https://3kubik.com/wp-content/uploads/2025/06/Fred-008_Neil-und-die-Rakete-480x634.png 480w" sizes="(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1006px, 100vw" class="wp-image-9739" /></span>
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<p>Der Beitrag <a href="https://3kubik.com/en/working-with-ai-but-doing-it-right/">Working with AI – but doing it right!</a> erschien zuerst auf <a href="https://3kubik.com/en/">3kubik GmbH</a>.</p>
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